The main sponsor of the 47th European Cystic Fibrosis Congress in Glasgow, Scotland, sought pharma event management support to stay consistent across European leadership groups. The large-scale healthcare event involved multiple meeting types, regional and country dinners, plus lounge operations. ITA Group established a dedicated Congress office to run seamless on-site operations, while adapting to evolving requirements.
Comprehensive pharma program operations
Our team delivered full logistics support for the sponsor’s ECFS Congress involvement, including:
- Managing accommodation and Cvent‑based registration for 120 internal attendees
- Two 700‑person symposia
- An Investigators’ meeting and kickoff meeting
- 17 HCP sessions
- Multiple regional and country dinners
- 3 country lounges for Austria, Switzerland and the Nordics
Collaborative partnerships
Building relationships with the Professional Conference Organizer (PCO) led to the sponsor’s seamless integration into the overall Congress program.
- Worked closely with the PCO and Housing Bureau to source accommodation and manage early registrations.
- Coordinated with the PCO and Medical Communications team to manage the symposia, including lunch bag sourcing and detailed attendee flow planning.
Full-service sourcing
Designing purpose-driven dinner experiences strengthened HCP engagement.
- Conducted site inspections to identify and secure all required meeting space
- Sourced restaurants, conducted pre‑visits and provided on-site support for regional and country HCP dinners
Post-event reporting
Budget transparency and strategic guidance balanced attendee experience, compliance requirements and financial stewardship. Our pharma experts completed a full financial reconciliation and detailed post‑event reporting for all HCPs.